OPHTEL2014: Questions and answers

What is the purpose of OPHTEL2014?
The main purpose is a survey about Health IT in ophthalmic environments and the professional support of Health IT projects in ophthalmolgy. International eye clinics shall be involved in the study which shall be published in 2015 (Stage 1)

How can a candidate apply for OPHTEL2014?
All ophthalmologists interested in OPHTEL2014 can contact IOTA. They will receive the relevant forms for the survey and information about the project regulations and the funding potential.

Who can participate in OPHTEL2014 and get funding and support for the EMR implementation?
All eye institutes, clinics and private ophthalmologists can participate in OPHTEL2014. The project languages shall be English, Spanish, Portuguese and German.

Which investments and services can be funded?
Investments for EMR (Electronic Medical Record) software can be funded (maximum 25% of the investment).

What are the regulations for the funding?
The EMR system has to fulfill the requirements of the OPHTEL2014 project (using international standards such as HL7, DICOM, IHE approval, SNOMED compatible terminologies etc.) and has to be accredited by IOTA. The users have to provide reports about the introduction and realization phase of 24 months (preparation and decision process, customization, technical implementation, training, ROI and benefits).

What are the requirements for the EMR system?
The EMR software shall be available for international users with at least 4 language versions (mandatory is English, Spanish, German and another language). Customization for eye care subspecialties shall be an option and structured data storage with terms and codes (e.g. SNOMED compatible) shall be provided for automated reporting and data mining (basic requirements according to the US MU 2014 certification regulations).

How is the legal and financial process defined?
The participants provide information about their status regarding the use of Health IT and their decision process. In the second stage the participants can receive funding.
After the user project is approved by the IOTA the user can sign the contract with the vendor (e.g. for 75% of the investment) and IOTA (e.g. for 25% funding of the investment). The vendor receives 75% from the user and up to 25% from the IOTA directly. The user has to provide the agreed reports and documentation within a period of 24 months according to the project standard guidelines (checklists and questionnaires) to the IOTA.

What are the benefits of OPHTEL2014 for the user?
Besides the attractive funding the user receives special services combined with additional benefits. In conjunction with the most important international meetings (WOC, AAO, ASCRS, ESCRS, ARVO) OPHTEL2011 user meetings are organized supporting exchange of information and important experience. The IOTA together with the vendors provides special individual services like webinars, teleconsultation and training regarding the customization processes.

What are the time lines for OPHTEL 2014?
Stage 1 (survey) starts in March 2014
The contracts for OPHTEL2014  funding have to be signed not later than December  31, 2014. The user project has to be started before December 31, 2014. For 24 months (until   31, 2016) OPHTEL2014 is defined. Follow up project with web based applications like registries, studies and collaboration networks are scheduled up from October 2014.

How can OPHTEL 2014 support the users marketing activities?
All OPHTEL2014 survey participants become IOTA members and receive an attractive certification for their institute. The IOTA also provides professional publications and press material for promoting the benefits of intelligent information technology for the patients.

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